Busad 106 - Written Business Communication » Fall 2021 » Quiz 2 Chapter 5 to 8
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Question #1
Which of the following is typically included in the writing stage of developing an effective business message?
A.
Identifying the primary message and key points.
B.
Sending the message to be proofread.
C.
Double-checking everything.
D.
Setting a positive and other-oriented tone.
Question #2
Which of the following is something an excellent business writer would do?
A.
Do a last minute review of his or her work.
B.
Spend more time planning than writing.
C.
Complete audience analysis while writing.
D.
Adopt a message-centered approach.
Question #3
Alan is mentoring Pat, a younger colleague, in how to be a better business writer. As Pat was writing her last memo, she did the following things. Which one will Alan tell her she needs to change?
A.
Pat drew primarily on her own opinions and expertise.
B.
Pat spent a long time planning before she started to write.
C.
Pat spent a long time planning before she started to write.
D.
Pat addressed the needs of her audience in the memo.
Question #4
Rich needs to choose someone to analyze the following problem and suggest potential solutions: The company is having trouble recruiting employees with the right skills. Which of the following employees should he choose?
A.
Will has a knack for explaining complex issues in a clear, understandable way.
B.
Sonia usually bases her ideas on a single, very popular, human resource journal.
C.
Alexia is the fastest writer in the department and can whip out a draft in no time.
D.
Vern has a logical mind that generally sees issues as linear, step-by-step processes.
Question #5
The difference between the deductive approach and the inductive approach is that
A.
in the inductive approach, the order of the supporting ideas is unimportant.
B.
in the deductive approach, the supporting reasons follow the call to action.
C.
in the inductive approach, the supporting reasons are placed before the primary message.
D.
in the deductive approach, positions are based on assumptions, not facts.
Question #6
____________ is the overall evaluation that a reader perceives the writer to have toward the reader and the message content.
A.
Framework
B.
Layout
C.
Tone.
D.
Structure
Question #7
As a rule of thumb, for routine messages, the sentence length should be no more than
A.
25 words.
B.
8 words.
C.
15 words.
D.
20 words.
Question #8
Which statement about active voice and passive voice is true?
A.
People tend to sound bossy when using the passive voice.
B.
The active voice diverts attention from the doer.
C.
The active voice is best when you do not want to attribute blame.
D.
People tend to think in doer-action-object pattern.
Question #9
Consider the statement: "As most of you know, Mega Manufacturing had its most profitable year ever last year." One way to make this message more concise is to
A.
remove empty phrases.
B.
replace a prepositional phrase with a verb.
C.
start with "It is" or There are."
D.
Eliminate the passive voice.
Question #10
In a blog post, you have ______ to draw your readers in.
A.
20 to 30 seconds
B.
less than 1 second
C.
5 to 15 seconds
D.
30 -45 seconds
Question #11
Overall and underlying messages that others deconde from your online communication are referred to as ________ messages.
A.
meta
B.
blog
C.
wiki
D.
public
Question #12
How is productivity affected when employees multitask?
A.
Productivity increases by 40 percent.
B.
Productivity increases by 80 percent.
C.
Productivity remains the same.
D.
Productivity drops by almost 40 percent.
Question #13
One potential drawback of using social media in the workplace is that social media
A.
result in extensive business travel resources.
B.
causes distractions from work and too much socializing.
C.
make it difficult to develop creative approaches to solving business problems.
D.
increases the time taken to market new products.
Question #14
What is the goal of most public relations messages?
A.
To help the members of a company or organization do better work.
B.
To focus on specific topics and areas of expertise.
C.
To store all of a team's communication in a single place.
D.
To create a distinctive brand for a company or organization.
Question #15
Amanda needs to notify Yasmin that the proposal she wrote did not get funded. Which communication channel is most appropriate?
A.
spoken communication
B.
texting
C.
email
D.
written message
Question #16
What should you do when you cannot respond to a request made in email?
A.
Log off the system so that the sender will assume you are offline.
B.
Set up an automated response to say that you are out of town.
C.
Inform the sender that you are busy and cannot reply straightaway.
D.
Reply immediately to explain how soon you can respond in full.
Question #17
Fatima's boss sends her an IM for the first time. She is worried about how to respond. Which of the following is the best advice for Fatima?
A.
Emoticons are a good way to break the ice in business situations.
B.
Nonstandard language is inappropriate for office communication.
C.
Take cues from your correspondent's messaging style.
D.
IM style does not affect professional reputation.
Question #18
Which of the following can help keep email-induced distractions at bay?
A.
Checking your messages just two to four times a day.
B.
Checking your messages once a week and using an automated message to indicate such.
C.
Checking your messages at the end of the day.
D.
Checking your messages once an hour.
Question #19
Pongtorn receives an email in which a colleague accuses him of not caring about the success of the team. Pongtorn responds with an email that apologizes for giving that impression and reports his progress on the tasks the team assigned him. Pongtorn's response cab be described as
A.
reinterpretation.
B.
defusing.
C.
coordination.
D.
planning.
Question #20
To create a more natural writing style and improve the ease of reading, a writer should use
A.
figures of speech.
B.
parallel language.
C.
the passive voice.
D.
passive verbs.
Question #21
What impact does beginning a sentence with "it is" or "there are" have on a business message?
A.
The message is less precise because it lacks a specific subject and it is less wordy.
B.
The message is more active because the second word is a verb.
C.
The message is less precise because it contains figurative, not literal, meanings.
D.
The message is more concise because those are brief phrases.
Question #22
To improve ease of reading when using headings in business documents,
A.
avoid using headings in a complex message.
B.
use different font styles and formatting for different headings.
C.
use wordy prepositional phrases in heading.
D.
make sure the headings accurately convey the contents of a section.
Question #23
Which statement about ease of navigation is true?
A.
Readers are likely to be distracted by bullets and numberings in documents.
B.
Documents with too much text and not enough white space look daunting or cluttered.
C.
You should avoid using headings in information rich and complex messages.
D.
Visual appeal should be the first consideration for all written business communications.
Question #24
Individuals involved in __________ communication can pay attention to and respond to communications at a time of their choosing.
A.
synergized
B.
asynchronous
C.
intrapersonal
D.
low empathy
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