Business 210 - Managing/Leading in Business » Fall 2022 » Chapter 6 The Leader’s Role in Organizational Communication

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Question #1
Research finds that poor communication in a large company can cost the organization upwards of $62 million per year. In contrast, companies with leaders who are highly effective communicators show higher stakeholder returns compared to companies whose leaders are ineffective communicators. According to the text, what is a possible side effect of poor communication?
A.   increased employee satisfaction
B.   legal disputes
C.   increased market value
Question #2
Which sums up the main functions of communication within a company or organization?
A.   using diverse media to allow people to express individual artistic talent
B.   using clever messages to entertain coworkers and customers
C.   using information to coordinate and build rapport between people working together
Question #3
In the process model of communication, what is encoding?
A.   translating ideas into words
B.   writing a computer program
C.   encrypting online messages
Question #4
In the process model of communication, what is noise?
A.   an audible distraction from what the speaker is trying to say
B.   anything that clarifies or adds meaning to the message between two people
C.   anything that interferes with communication between a sender and a receiver
Question #5
Which of these scenarios is an example of miscommunication?
A.   The receiver decodes a message differently than the sender intended.
B.   The sender encodes a message that the receiver decodes, but there is no noise.
C.   The receiver gives feedback on the sender’s message using a different medium.
Question #6
What does it mean to “filter” information?
A.   communicating only some of the available information in order to manage the listener’s reactions
B.   describing all available information in order to portray the most accurate picture of a situation
C.   limiting the medium used to communicate in order to maximize the clarity of a message
Question #7
What is one possible benefit of selective perception?
A.   It can create disagreements between people with opposing opinions.
B.   It can prevent mistaken assumptions about things we see.
C.   It can limit information overload.
Question #8
What is information overload?
A.   the large number of unwanted spam in our email inboxes
B.   the inability to process the vast amounts of messages we receive
C.   the desire for peace and quiet when we leave work
Question #9
Why is multitasking while communicating an “illusion” that is considered inefficient in many situations?
A.   because it enables the brain to work at twice its normal speed
B.   because it forces the brain to constantly refocus on different sources of information
C.   because it prevents the brain from being lulled to sleep by a boring meeting
Question #10
Which of the following is an example of an emotional disconnect?
A.   Jordan misinterprets an email from their manager after hearing a rumor about possible layoffs.
B.   Abigail misses an important point during a conference call because she is texting a customer.
C.   Ethan ignores a voicemail from a client that he knows is unhappy with his performance.
Question #11
If you are a new employee, why would it be a good idea to avoid making sarcastic jokes at first?
A.   Your company might not allow jokes during working hours.
B.   Your manager might need to approve jokes in advance.
C.   Your coworkers might not realize that you are joking.
Question #12
What is the grapevine?
A.   an official information system that leadership uses to make important announcements
B.   a peer-to-peer network through which employees share and receive information
C.   an untrustworthy method of spreading mis- and disinformation through a company
Question #13
How can gossip affect employees of an organization?
A.   Employees begin to communicate effectively with each other or their higher-ups because they have easy access to gossip.
B.   Employees begin to ignore gossip as only small amounts of information is carried on the grapevine.
C.   Employees begin to give more credibility to information heard on the grapevine than to official communication channels.
Question #14
What term literally means “meaning”?
A.   semantics
B.   jargon
C.   acronym
Question #15
“I work for Google in its development department, mostly with Ruby on Rails, S3, Python, Java, and iOS.” What barrier to communication is seen in this statement?
A.   gossip
B.   jargon
C.   filtering
Question #16
What is one advantage of using jargon?
A.   It can clarify information communicated to a general audience.
B.   It can prevent outsiders from learning company secrets.
C.   It can allow messages to be sent more quickly.
Question #17
You are an accountant. With which person would it be appropriate to use your professional jargon?
A.   a vendor who maintains computer hardware
B.   a manager from the finance department
C.   a customer struggling to understand a payment plan
Question #18
Why is it important to avoid biased language?
A.   Biased language can be offensive.
B.   Biased language is too personal for the workplace.
C.   Every company has policies against using biased language.
Question #19
If you are a new employee, where should you seek guidance on appropriate workplace speech and conduct?
A.   from the written standards issued by your company
B.   from the advice given in a video you found online
C.   from the opinion of the majority of your coworkers
Question #20
Which is a behavior that promotes effective listening?
A.   trying to actively understand the speaker
B.   showing concern for the speaker or for what is being said
C.   asking probing questions to clarify a point
Question #21
A listener is preparing their comment or answer and not fully paying attention to the person speaking with them. What are they doing?
A.   paraphrasing
B.   actively listening
C.   rehearsing
Question #22
What distinguishes an information-rich communication channel?
A.   It costs more money for a given amount of information.
B.   It conveys more nonverbal information.
C.   It packs more information into each byte of data.
Question #23
How can you leverage communication channels to effectively convey messages?
A.   by only using communication channels of high richness when delivering messages to followers
B.   by banning emails and other written forms of communication from the workplace
C.   by matching the information richness of a communication channel to the goal of the message
Question #24
Generally speaking, how should you communicate important, emotionally complex information to someone at work or in another professional setting?
A.   use plenty of emoticons in your email
B.   speak in person or over the phone
C.   create a spreadsheet with the information
Question #25
If you are interested in advancing your career, why should you not share information on social media that you would not share at work?
A.   Close friends or family may see it.
B.   Potential employers or clients may see it.
C.   Salespeople and marketers may see it.
Question #26
What is one downside of using communications technology like videoconferencing?
A.   There aren’t many ways to collaborate with coworkers.
B.   It’s hard to make eye contact with others.
C.   It can be difficult to keep a healthy work-life balance.
Question #27
Which of these communication situations would elicit the most attentiveness from the receiver?
A.   subordinate to CEO
B.   manager to subordinate
C.   manager to manager
Question #28
What are external communications?
A.   any messages sent to people outside an organization
B.   any message or communication that is paid for by an organization
C.   any messages sent to stakeholders within an organization
Question #29
How do public relations professionals hope their messages are perceived?
A.   as the official positions of government officials
B.   as spontaneously generated public opinion
C.   as advertising paid for by their clients
Question #30
Why might an advertising message delivered in a blog post seem more believable than a traditional ad?
A.   The blog post is emotional.
B.   The blog post is more visual.
C.   The blog post is less formal.
Question #31
Your company is facing a crisis that will cause its stock to plummet and ruin its reputation for years to come. What is the best way to communicate to the public that you are on top of the situation and will be working toward a resolution?
A.   You should become the public face of the response and field all communication with the press.
B.   You should meet with the press, but make sure to give evasive answers so they can’t pin you down.
C.   You should ensure that those who are responsible are terminated immediately.
Question #32
What is one professional practice that high-context cultures value more highly than low-context cultures?
A.   interpreting the terms of contracts differently in different situations
B.   negotiating deals quickly so everyone can start making money
C.   establishing relationships with people before working with them
Question #33
How can a person’s cultural experience affect their communication with people across cultures?
A.   People in low-context cultures place a high value on establishing relationships prior to working with others.
B.   Communication is unaffected because there are few differences in word meanings and nonverbal gestures across cultures.
C.   Words and gestures can have different meanings or context, and it can lead to miscommunication.
Question #34
What gesture indicates the number five in Japan?
A.   forming a “V” with two fingers
B.   pointing the thumb upward
C.   raising and waving the hand
Question #35
What is organizational structure?
A.   how the goods and services of an organization are categorized by product line
B.   how the work of teams and individuals is coordinated within an organization
C.   how an organization arranges cubicles and conference rooms in its office space
Question #36
What is a disadvantage of centralization?
A.   Employees may be given more authority and feel empowered.
B.   Companies may develop a relatively more negative emotional climate.
C.   Limited organizational oversight may lead to unethical or illegal behavior.
Question #37
How can an organization benefit from centralization?
A.   Centralization can lead to efficiency in operations.
B.   Centralization empowers employees to make decisions.
C.   Centralization improves communication.
Question #38
What is an advantage of formalization?
A.   It increases job satisfaction.
B.   It leads to consistent behavior.
C.   It encourages innovation.
Question #39
At ACME Inc., the union contract is very explicit about employee work rules, the tasks each individual employee will perform, the pay each individual will receive, how each individual can move from one position to another, and so on. Which type of structure does this organization have?
A.   formalized
B.   centralized
C.   decentralized
Question #40
What is one way that tall structures typically differ from flat structures?
A.   Fewer employees report to a single manager.
B.   Less supervision is given to individual workers.
C.   Fewer levels make up the overall hierarchy.
Question #41
Which describes the hierarchy of a flat structure?
A.   Employees’ self-actualization needs are satisfied.
B.   Managers have a smaller span of control.
C.   Employees’ security needs are satisfied.
Question #42
What is a disadvantage of a flat structure with few or no managers?
A.   They provide limited opportunities for employee collaboration.
B.   They provide limited opportunities for employee advancement.
C.   They provide limited opportunities for employee involvement.
Question #43
What is one difference between employees within functional versus divisional structures?
A.   Organizations with functional structures tend to have employees who are specialized.
B.   Organizations with functional structures tend to have departments based on geographic location.
C.   Employees within a divisional structure tend to have one assigned task to perform for all of the organization’s services or products.
Question #44
Which type of departmentalization would be used by a localized company with a vast and diverse amount of products?
A.   divisional
B.   functional
C.   geographic
Question #45
In which situation would it be appropriate for a business to use a functional structure?
A.   a turbulent environment with unpredictable change
B.   a growth environment with predictable but rapid change
C.   a stable environment with little change
Question #46
  
A.   promote initiative
B.   encourage innovation
C.   minimize costs
Question #47
What is the main difference between organic and mechanistic structures?
A.   Organic structures accommodate change with a flexible, decentralized hierarchy.
B.   Mechanistic structures promote innovation and change easily when necessary.
C.   Organic structures formalize even basic employee tasks to maximize efficiency and profit.
Question #48
Which type of industry would likely benefit from an organic structure?
A.   car manufacturing
B.   social work
C.   software development
Question #49
Who do employees working in a matrix structure report to?
A.   a product manager and a vice president
B.   a regional manager and a human resources specialist
C.   a department manager and a project manager
Question #50
Which outcome can an organization expect when it employs a matrix structure?
A.   product managers better understanding their roles
B.   increased communication within the organization
C.   increased customer satisfaction
Question #51
Why do matrix structures often lead to power struggles and turf wars among managers?
A.   because more than one manager supervises each employee
B.   because each manager wants to supervise the smartest employees
C.   because manager pay is based on how many employees they supervise
Question #52
What is one piece of advice that might help an individual with multiple bosses within a matrix-structured organization?
A.   Make sure all managers are familiar with your overall workload.
B.   Avoid situations where you have multiple managers as they produce more conflict than benefits.
C.   Set a schedule so that you work with one manager on certain days and the other manager on other days.

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